How Do I Import Google Calendar to Outlook/Exchange Online

If you want to import your Google Calendar into Outlook, you don’t have to re-enter all of your appointments. Instead, export your Google Calendar to a file, and then import them into Outlook on your desktop. It’s not a one-click button but there’s a wizard that’ll walk you through the steps.

 

If you don't have Outlook installed on your computer, you can't import Google Calendar into Outlook Web App or Outlook on the web. But you can subscribe to a Google Calendar(Instructions at bottom). This option has less functionality than importing the calendar.

 

Step 1: Export your Google Calendar

  1. Log on to your Google Gmail account, and then choose Calendar.

  2. Choose My Calendars > Settings.

    Choose My Calendar and then choose Settings

  3. Choose Export calendars.

    Choose Export calendars

  4. Select a location to save the extracted file.

    Choose a location to save your exported Google calendar.

  5. Go to that location and unzip the file: right-click the file and choose Extract All.

    Right-click the file and choose Extract.

    The extracted file will look something like the this one:

    An image of what it looks like after you've unzipped your exported calendar.

    If you have multiple Google calendars, you'll see an ICS file for each one.

Now you're ready to import your Google Calendar into Outlook.

Step 2: Import your Google Calendar to Outlook

Do this step for each Google Calendar you want to import to Outlook.

  1. In Outlook on your desktop (Outlook 2013 or Outlook 2016), go to your Calendar.

  2. Choose File > Open & Export > Import/Export.

  3. In the Import and Export Wizard, choose Import an iCalendar (.ics) or vCalendar file, and then choose Next.

    Choose Import an iCalendar or vCalendar file.

  4. Browse to where you stored the extracted file, and choose the one that ends with gmail.com, and choose OK.

    Choose the file ending with gmail.com to import.

  5. Choose Import.

    Choose Import when asked to open it as a new calendar or for import.

  6. Go to your Outlook calendar. You should now see your Google Calendar events there.

 

To Subscribe to your Google Calendar in OWA/Exchange Online(if Outlook is not installed on your machine)

An Internet Calendar (iCal) Subscription keeps your Outlook copy of your Google Calendar up-to-date.

  1. Log in to your Google Calendar account.

  2. In the left column, click My calendars to expand it, click the arrow button next to the calendar that you want to add to Outlook as an Internet Calendar Subscription, and then select Calendar settings.

    google calendar settings

  3. Under Private Address, click ICAL.

    google calendar - create private ical

  4. Right-click the web address that appears, and then click Copy shortcut in the shortcut menu.

    Note: Don’t click the link. If you do, the calendar will open in Outlook as a Calendar Snapshot and won’t be updated.

    google calendar - copy private link

  5. Log into office.uic.edu with your e-mail address and ACCC common password.

  6. Click on the calendar icon

 

      

 

     7.  Right-click on "Other calendars" and select "Open Calendar"

        

 

      8.  Paste the shortcut you copied in step 4 into the "Web Calendar" field and click "Open"

          

 

 

 

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Last updated: 

February 17, 2017

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