How do I use Echo360 Personal Capture software ?

Quick links for Mac OS X and Windows:

Please note that Captures are sometimes referred to as Echos or Recordings in the software interface.

Mac OS X Windows 7

Capturing

Reviewing

Editing

Publishing

Capturing

Reviewing

Editing

Publishing

 

Mac OS X:

Start the Capture

Before beginning a capture, we recommend that you close (or at least minimize) all applications and windows except for Personal Capture and any applications you will use during the capture. The capture will be less cluttered and more professional looking.

  1. Start Personal Capture by selecting the name from the Launcher or clicking on the application icon.
    • Notice that either the Welcome Screen or My Recordings page appears.
  2. If you have a pre-made document (such as a PowerPoint presentation) that you want to display, open it.
  3. In the Echo360 Personal Capture window, click Start Recording.
  4. Enter a title for the capture.
    • We recommend entering a descriptive title that will help you remember the content when you see it in the My Recordings list. You can change the title when you publish the capture.
  5. On the Recording screen, select the recording devices you will use.
    • Although the audio device check box is grayed, it is selected by default. Your voice will be recorded.
  6. Click Start Capture.
    • Notice that the Recording screen window minimizes and a countdown dialog box appears.
  7. When the countdown dialog box disappears, begin the presentation.
  8. During the capture you can:
    • See the elapsed time in the menu bar.
      system tray or menu bar showing elapsed time
    • Pause and resume the capture

Pause and Resume a Capture

Overview

The Pause Capture and Resume Capture buttons allow you to stop a capture at any time, turn your attention elsewhere, and then resume the capture. You might use these buttons when you are capturing a lesson and:

  • A colleague or student comes into your office
  • You need to look up some information
  • Your capture environment becomes noisy or distracting

You can pause a capture for up to 15 minutes. After that, you are prompted to either continue or stop capturing. You might be in the middle of a capture when your computer stops or shuts down suddenly. In these cases, the capture is saved but not published.

Keyboard Shortcuts

We strongly recommend that you use the keyboard shortcuts for pause, resume, and stop. If you do not use the shortcuts, your capture will include screen actions that you will have to cut out in the editor. Memorize the keyboard shortcuts listed in the table below or print this page. The pause/resume shortcuts are toggles. This means that when you are capturing, the pause keyboard shortcut pauses the capture. When you are paused, the same keyboard shortcut resumes the capture.

Procedure Using Keyboard Shortcuts

These steps assume you have started capturing and that Personal Capture is minimized.

To Press
Pause the capture Command + 6
Resume the capture Command + 6
Stop the capture Command + 8

Procedure Using Personal Capture User Interface

These steps assume you have started capturing and that Personal Capture is minimized.

  1. On your desktop, maximize Personal Capture so the Recording screen displays.
  2. If PowerPoint is running a slide show, press esc to end the slide show and display the desktop.
  3. Click Pause Capture.
  4. The Pause Capture button is replaced by the Resume Capture button.
  5. When you are ready, click Resume Capture.
  6. Complete the capture as you would normally.
  7. Your capture will include the screen actions of pressing the Pause and Resume Capture buttons. We recommend that you cut that segment.

Stop Capturing

To stop the capture:

  • Press Command + 8, or
  • Click on the Echo360 icon and select Stop Recording as shown in the figure below.
    Stop Recording in drop-down menu

Review a Capture

  1. Use either method to select a capture to edit:
    • In the My Recordings screen, select the capture and click View/Edit. The Edit Recording screen appears.
    • Immediately after stopping a capture, the Edit Recording screen appears.
  2. In the Edit Recording screen, press the Play button.
    Play button in Edit Recording screen

 

Edit a Capture

Note: Before editing you may wish to back up the original capture. The default location of your capture files can be found by accessing the configuration window.

You can:

  • Trim the beginning and end of a capture ("top 'n tail")
  • Cut a segment from the middle of a capture

Trim ("Top 'n Tail")

You may want to trim off the beginning and end of a presentation, leaving only the substantive portion.

  1. Select the capture to be edited.
  2. Drag the left slider in to trim the beginning of the capture.
    Left slider button
  3. Drag the right slider in to trim the end of the capture.
    Right slider button
    Edit Recording screen with the left and right sliders in position to trim top and tail
  4. Make sure the playhead is at the beginning of the timeline.
  5. Review the capture with the cuts in place.
  6. Either clear the cuts or save your changes.
  7. If you save changes, the edits are applied and the My Recordings page displays.
  8. Notice that your capture is shown as Edited.
    My Recordings screen shows recording is edited

Cut a Segment

Use either of the methods below to cut a middle segment of a capture. If you paused and resumed a capture, you may want to cut out the portion of the capture that shows you clicking the pause and resume buttons.

  1. Select the capture to be edited.
  2. Click View/Edit. The Edit Recording screen appears.
  3. Mark the segment you want cut, using either the playhead and marker buttons or the sliders.
    1. To use the playhead and marker buttons:
      1. Position the playhead on the section where you want the cut to start. In this example, the cut begins at 00:00:15 seconds.
        Positon playhead at start position
      2. Click the mark-in button. This places the mark-in point at the current playhead position.
        Mark-in button
      3. Position the playhead on the section where you want the cut to end.
      4. Click the mark-out button. This places the mark-out point at the current playhead position.
        Mark-out button
    2. To use the sliders:
      1. Find the sliders to the left of the timeline.
        Screenshot of sliders.
      2. Drag the left slider in to the start of the segment.
        Left slider at start of segment
      3. Drag the right slider in to the end of the segment.
        Right slider at end of segment
      4. Verify that the sliders are in the correct positions.
        Screen showing sliders in position
  4. Click Cut.
    trim button
  5. Notice that the cut area(s) appear gray on the timeline.
  6. Review the capture with the cuts in place.
  7. Either clear the cuts or save your changes.
  8. The edits are applied and the My Recordings page displays.
  9. Notice that your capture is shown as Edited.
    My Recordings screen shows recording is edited

Clear Cuts

  • To clear the last cut made, double-click the gray cut area.
    screenshot of capture with cut area
  • To clear all cuts made to the timeline, click the Clear Cuts button at the bottom of the application window. A pop up dialog box asks for confirmation to clear all cuts from the capture. Click Clear all cuts.

Review Changes

Use the playback control buttons to view and/or listen to the edited capture.
playback control buttons

Save Changes

  1. Click Apply Edits.
  2. Changes cannot be undone after the edits are applied.
  3. Confirm or cancel changes.

 

Publish a Capture

You must be able to log in to the EchoSystem Server (ESS) with one of these accounts:

  • Student Presenter
  • Teaching Assistant
  • Instructor
  1. Select the capture to be published:
    • In the My Recordings page, select the capture in the list and click Publish Recording.
    • From the Edit Recordings page, click Publish Recording.
  2. Log in to the ESS. If you are not able to log in, contact uicast@uic.edu
    Screenshot of publish recording login screen.
  3. Review the list of courses displayed. You will see only courses that you are associated with.
    Screenshot of select course page.
  4. Select the section and click Next.
  5. Click the appropriate radio button.
    • Create New Echo.
    • Replace Existing Echo
  6. Enter a title and click Publish.
  7. Notice that the capture appears in the My Recordings page with a status of Publishing.
    screenshot of newly published recording in My Recordings screen
  8. Publishing time will vary depending on the edits you made, the size of the capture and network conditions.
  9. When the upload is complete, the status changes to Published.
  10. In the ESS, the uploaded capture shows in the Echoes list.
    Screenshot of uploaded recording in Echoes list.

Create New Echo

Select this radio button to add this capture to those already associated with the section.

  1. Select Create New Echo.
  2. Enter a date and time.
  3. Click Next.

Replace Existing Echo

Select this radio button to overwrite a personal capture you uploaded earlier. You cannot replace captured class lectures with a Personal Capture.

  1. Select Replace Existing Echo.
  2. Review the list of Personal Captures already uploaded.
  3. Select the capture to be replaced.
    Screenshot of selecting the Echo to be replaced.
  4. Click Next.

 

For Windows:

Creating a Capture

To begin creating a Software Capture:

  1. Enter a Title for the capture using the title bar at the top of the page. You can change this later if needed.
  2. Check or set the capture inputs. Use the Preview window to make sure they are capture what you need to include in the capture.
  3. Check or set the capture output quality.
  4. Set up the presentation or visual experiment or other items you are planning to capture, and check the Preview panes for verification.
  5. Check or Uncheck Auto-Publish as appropriate.
  6. Click Record.

The locations for performing each of these steps is identified in the below figure.

After you click Record:

  • If Auto-publish is checked, the following dialog box appears asking you to enter a Title, select a Course, and the Output you want for the published capture.

       ​

  • A five second countdown appears in the window, shown in the below figure.
  • Once the countdown finishes, capture begins and the preview window minimizes to the taskbar.
  • The Record button changes to show Stop and Pause.

You can use the Stop and Pause buttons in the interface to manipulate the capture, or you can use the keyboard shortcuts while personal capture is minimized:

To Press
Pause the capture Alt + F5
Resume the capture Alt + F5
Stop the capture Alt + F6

After the capture is completed, it appears in the list of captures at the bottom of the Software Capture window. From there you can publish, review and edit, or delete the capture.

If the Auto-publish was checked, the capture is also automatically published to the ESS when you stop capturing. Be advised, however, that if Auto-publish is checked, you cannot review or edit the capture before publishing it to the ESS. The capture will still be saved locally, so you can edit the capture and re-publish it later if necessary. Or you can edit the published capture on the ESS if needed.

Note: Deleting a capture in Software Capture does not delete the capture from the ESS (if the capture was published). It simply deletes the capture from the local machine. If appropriate, you may want to check the information shown for the capture, to see that the capture was published, prior to deleting it.  You will be asked to confirm the deletion. Deletion is permanent and cannot be undone.

 

Access the Editing Window

Review and edit of a Software Capture are both performed in the Editing Window. The Edit Window appears, as shown in the below figure. The figure also identifies the main editing window features, which are discussed in more detail in the later sections on this page.

Review the Capture

Use the playback controls to play the capture. If you have made cuts in the capture, the playback will skip the cut areas, so you can see how the edits affect the final product.

The figure below shows the playback controls, and has the current location of the playhead identified, both as the timed location, and within the playback bar itself.

 

Edit a Capture

Note: Before editing you may wish to back up the original capture. The default location of your capture files can be found by accessing the configuration window.

 

Trim the Capture

Also referred to as "top and tail", the editing window allows you to cut off the beginning and ending of the capture as needed.  For example, you may begin capturing then have to start over again. With the Trim capability, you don't have to stop and create a new capture. You can simply begin again while the current session is running, and then trim the "false start" from the beginning of the capture when finished.

This also allows you to remove any last keystrokes or other movements used to end the capture, such as opening the software capture window and clicking Stop to end the session. This too can be trimmed from the final capture.

The figure above has the trim sliders circled. Notice they are located at the beginning and end of the playback bar.

Click and drag the trim sliders to move them.

Notice that as you drag the sliders toward the center of the playback bar, the start time and end time change in conjunction with the new start or end points of the √.

When finished, click Apply edits to permanently apply these changes to the capture. This cannot be undone!

 

Cut Segments From the Capture

When you first open the Edit window, you see a larger triangle positioned at the beginning of the capture. If you click the triangle and slide it, you will notice that it is made up of two smaller triangles. These are cut markers and are used to identify the beginning and end points of a section to cut from the capture.

NOTE: Any cuts you make are temporary until you select to Apply edits. This is discussed in more detail below.

To temporarily cut a segment from the capture:

  1. Click and drag the two smaller triangles to the appropriate beginning and end points of a segment.
  2. Click Make cut, located at the bottom right of the window.

Once the cut is made, the segment turns darker than the original playback bar.

Clicking Make cut frees up the cut markers to make another cut in the capture. The figure below shows a playback bar with multiple temporary cuts made.

As long as the cuts remain temporary, you can remove the cut and return that section of the capture to its original state.

To remove a temporary cut:

  • Double-click the cut segment in the playback bar.

When a cut is removed, the segment returns to the same color as the rest of the playback bar.

To clear all temporary cuts:

  • Click Clear Cuts, located on the bottom left side of the window.

Use the playback controls to review your edited capture. The playback head will skip over any cuts you have made so you can see how the capture will look when it is published.

To permanently apply changes:

  • Click Apply edits, located in the bottom right corner of the window, as identified in the above figure.

Clicking Apply edits makes your changes permanent. This cannot be undone! You will receive a warning message to be sure you want to apply your changes to the capture.

In the list of your captures at the bottom of the Preview Window, those that have been edited are marked as Edited. This allows you to quickly determine which captures may still require edits before publishing.

 

Publish a Capture

Publishing a Software Capture uploads the file to the ESS for processing. Once processed, the capture is posted in the EchoCenter for the section you identify, allowing students to view the material.

You should also understand the following about the publishing process as a whole, which applies to both Auto and Manual publishing:

  • While the actual file upload process happens in the background, you MUST wait until the "Finalization" and "Prepare to Publish" processes for the capture have finished, BEFORE closing the application. These statuses are noted on the screen and you will receive a notice if you attempt to close the application before they are complete.
    • The Prepare to Publish process should take less than a minute.
    • The Finalization process may take several seconds, or several minutes, depending on the length of the capture. Plan to allot for this time for longer captures.
  • The Publishing process occurs in the background but does require a network connection to the ESS. If this process is interrupted (network outage, turning off the computer or putting it to sleep), publishing will resume once the connection is re-established.

Once the capture is published, it must be processed by the ESS before posting to the section. This may take from several minutes to several hours, depending on the current load and configuration of the ESS. Wait an appropriate period of time, then check the EchoCenter for the section to find the newly published capture.

If you do not see the capture initially in the EchoCenter window, change the view to Show Unavailable. Your system administrator may have the section configured for Echoes to not be available immediately. In this case, you should be able to manually set the status of the capture to "Available" through the EchoCenter. If you cannot, contact your system administrator.

 

Auto-Publish a Capture

The Preview Window of Personal Software Capture provides an Auto-publish option.

Auto-publish allows you to complete the capture, then walk away from the computer and even close the Software Capture application while the capture is uploaded to the ESS in the background. Be sure the Finalization and Prepare to Publish processes (as noted above) have completed before closing the application.

If you plan to use Auto-publish, keep in mind:

To Auto-publish a Capture:

  1. Before you capture, check the Auto-publish checkbox.
  2. When you click Record, one or both of the following happens: 
    • If you are not logged in, you will receive a Login dialog box. Enter your ESS login credentials.
    • A Publishing details dialog box appears asking you for a Title, the Course to publish the capture to, and the Output to generate for the capture (formerly called Product Group).
    • Check or Uncheck the Make Available checkbox. This determines whether the capture is immediately available for students. If unchecked, you can use the EchoCenter to make the capture available at a later time.

                    

  1. When complete, click Record
  2. When you are finished capturing, click Stop. The capture is published to the ESS immediately.

 

Manually Publishing a Capture

To manually publish a capture, hover the mouse over the capture you want to publish and click the Publish icon.

Once you click Publish, you may be asked to input information or receive messages as follows: 

  1. If you are not logged in, the Login window appears, asking for your Username and Password.
  2. Once logged in, the Recordings list changes to display the Publishing Details dialog box
  3. Enter a Title, select the Course to publish the capture to, and the Output products to generate for the capture (formerly called Product Group).
  4. Check or Uncheck the Make Available checkbox. This determines whether the capture is immediately available for students. If unchecked, you can use the EchoCenter to make the capture available at a later time.
  5. When finished, click Publish. You will see a status bar, indicating the status of the file upload to the ESS.

 

 

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Last updated: 

June 17, 2015

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