Happy Data Privacy Day

Category: News
Last updated: Monday, January 28, 2019 - 1:25pm
Posted Jan 28, 2019 1:25 PM

Data Privacy Day is commemorated internationally every January 28 to raise privacy awareness globally. Although Data Privacy Day is one day dedicated to raising awareness about the importance of protecting privacy and data both on and offline, you should get into the habit of protecting data every day.

Some simple ways you can protect data:

If you are in a HIPAA Covered entity and see something that looks like a potential privacy violation concerning Protected Health Information (PHI), say something. Report HIPAA Privacy concerns to:

Cynthia Herrera Lindstrom

UofI HIPAA Privacy & Security Officer

1940 W Taylor St #124

Chicago, IL 60612

hipaa@uillinois.edu

(844) 341-2201

or

UofI University Ethics and Compliance Office

ethicsofficer@uillinois.edu

(866) 758-2146

If you have privacy concerns about other types of data, report them to the Chief Information Security and Privacy Officer at security@uic.edu.

If you collect it, protect it!

Any High Risk (such as PHI) or Sensitive data (Family Educational Rights and Privacy Act - FERPA) you gather for your job should be handled with care as if it were your own personal information.

If you must store PHI on devices such as laptops, phones, tablets and other mobile devices capable of storing data, you must use encryption. Encryption keeps the data on your device safe in the event it’s lost or stolen. For more information about encryption, visit the ACCC webpage at https://accc.uic.edu/service/encryption

To print or not to print? That, is the question.

When handling documents and data, consider if you really need a hard copy, or if the document is more secure remaining in electronic form. If you must print, make sure you promptly retrieve the document from the printer and safeguard it while it is in your possession. When it is no longer required, properly dispose of the document.

Ctrl> Alt> Delete before you leave your seat.

Always lock your computer screen when you leave your desk for any reason (e.g., retrieving a document from the printer, leaving your desk to attend a meeting, going to the break area for a quick cup of coffee, or going out for lunch).

To lock your computer on:

  • Windows: Press Win+L key combination or Ctrl> Alt> Delete key combination.
  • Mac: Select "Lock Screen" from the Apple menu or Control-Command-Q key combo.

Share with care.

Whenever possible, avoid using external storage devices to store PHI. Instead, a Box Health Data Folder (BHDF) can be used to securely store PHI. For more information on BOX Health Folders and how to request one, visit the ACCC webpage at https://hipaa.uillinois.edu/protecting-phi-with-box-health-data-folders.

Remember to verify the person or entity you are sharing data with is authorized to receive it, and provide only the minimum necessary information to accomplish the task.

Remember, you are at the center of Privacy. The choices you make or do not make can prevent or cause a privacy or security incident. For more ways to protect data, visit the ACCC webpage at http://security.uic.edu/awareness.