Loaned/Rented Equipment Usage Policy

Revision Date: December 22, 2016
Version: 2.10

Usage of all equipment loaned by the ACCC constitutes acceptance of the overall ACCC Acceptable Use Policy.  Any party that borrows equipment from the ACCC or any of its subsidiaries is responsible for returning the equipment in the same condition they borrowed it, and on time.  ACCC will charge fines and/or suspend access to ACCC resources (including computer labs, wireless network, etc) for equipment that is returned late or damaged, or is lost or stolen through negligence.

All Users

  • Borrower shall not leave equipment unattended while checked out.
  • Borrower may only check out one of each type of device at a time.
  • Borrower may not redistribute equipment to any other person(s).
  • Borrower is solely responsible for the equipment checked out to them, until the equipment has been returned and checked back in.  This includes but is not limited to:
    • damage/destruction
    • loss
    • theft due to negligence
    • late return
    • misuse of any kind
  • Borrower is solely responsible for any fines resulting from above mentioned occurrences.
  • Borrower is required to submit a police report to the UIC Police immediately upon loss/theft of equipment and to provide the police report number to the ACCC within 24 hours.
  • Borrower must abide by all university, state, and federal policies and laws regarding the appropriate use of the university network and computing resources, including those available online at:
  • Failure to adhere to the conditions of use may result in the loss of equipment loan privileges.
  • Having a suspended ACCC account will prevent login access to the laptops loaned by the ACCC.
  • The ACCC reserves the right to deny an equipment loan request, based on UIC account suspension status, previous fines, intended use, or other factors.

Student Users

  • Borrower must be physically present and provide their valid UIC iCard to checkout equipment.
  • The maximum length of a loan is three (3) business days from time of checkout.
  • A checkout may, at ACCC's discretion, be renewed one time for a total of six (6) business days of checkout.  The borrower must physically visit the original checkout location with the checked out equipment to request the renewal.
  • There is a per-semester limit of three (3) checkouts for laptops, to ensure that the limited supply of laptops is able to benefit the greatest number of students.
  • Failure to return equipment by the due date and time will result in late return fines, in addition to a hold being placed on borrower's account, preventing further equipment checkout until the equipment is returned and for a one (1) week period afterwards.  This penalty will be extended for any repeat offenses.
  • Fines are charged to the borrower's UIC student account, and failure to pay may impact borrower's ability to obtain transcripts, register for classes, and/or graduate.
  • The borrower will receive an email confirmation of the equipment checkout, detailing a checkout reference number, the equipment checked out, and return deadlines.

Faculty/Staff Users

  • Borrower must be physically present and provide their valid UIC iCard to checkout equipment.
  • The borrower will receive an email confirmation of the equipment checkout, detailing a checkout reference number, the equipment checked out, and return deadlines.
  • There may be fees associated with obtaining equipment from the ACCC for non-course-related use.  Fees vary based on the type of equipment needed, and the duration of the rental.  These fees will be detailed and explained prior to equipment checkout.
  • The above fees, as well as any fines, will be charged to borrower's department CFOAP account.


Below is a detailed listing of the fines associated with each type of equipment loaned by the ACCC.  Late Return Fines are listed 'per day', but are pro-rated hourly, so returning equipment as soon as possible even after it is late will minimize the fine that is charged.  Late Return Fines are calculated until the total replacement value has been reached.  Fines for damage will equal the cost to repair the damage, up to the full cost of replacement.

Equipment Type Late Return Fine Failure to Return Fine
USB Power Adapter $2.00 $20.00
Apple 30-pin to USB Charge Cord $2.50 $25.00
Apple Lightning to USB Charge Cord $2.00 $20.00
Micro-USB to USB Charge Cord $2.00 $20.00
Mini-DisplayPort (M) to VGA (F) $3.00 $30.00
Mini-DisplayPort (M) to HDMI (F) $4.00 $40.00
Apple 30-pin (M) to VGA (F) Adapter $2.00 $20.00
Apple Lightning (M) to VGA (F) Adapter $5.00 $50.00
Apple Lightning (M) to HDMI (F) Adapter $5.00 $50.00
Apple Thunderbolt (M) to Ethernet (F) Adapter $3.00 $30.00
Apple iPad Air $25.00 $600.00
Apple iPad Mini $25.00 $500.00
Apple iPad Pro $25.00 $800.00
Apple Pencil $10.00 $100.00
Apple Smart Keyboard $17.00 $170.00
Apple Laptop $50.00 $1,500.00
Apple Laptop Power Adapter $8.00 $80.00
Windows Laptop $50.00 $1,200.00
Windows Laptop Power Adapter $10.00 $100.00
Laptop Case $3.00 $30.00
Digital Projector (Portable) $50.00 $1,000.00
Projector Case $4.00 $40.00
Camcorder (Consumer) $25.00 $250.00
Camcorder Battery $6.50 $65.00
Camcorder Power Adapter $10.00 $100.00
Camcorder Case $4.00 $40.00
Tripod (Floor) $7.50 $75.00
Tripod (Tabletop) $3.50 $35.00
Digital Audio Recorder (Consumer) $20.00 $200.00
SD Card (32GB) $2.00 $15.00
External DVD Drive $2.50 $25.00
External Hard Drive $6.50 $65.00
Headset (USB) $2.00 $20.00
Microphone (USB Personal) $4.50 $45.00
Microphone (USB Room) $11.00 $110.00
Microphone (Wired Handheld) $3.00 $30.00
Microphone (Wireless) $25.00 $700.00
DVD Player (Portable) $6.50 $65.00
Slide and Film Converter $11.00 $110.00
Speaker (Portable) $4.00 $40.00